Career Opportunities
At Hami DajuVai (HDV), we are committed to engaging men, boys, and young people in creating a gender-equal society. Our work focuses on challenging patriarchal norms, promoting positive masculinity, and fostering inclusive communities. If you are passionate about social change, advocacy, and empowerment, we invite you to be part of our dynamic team!
Project Coordinator – Operations & On-Site Logistics
Key Responsibilities:
- Event Operations & Logistics
- Attend internal planning meetings, programme check-ins and external stakeholder engagements as required. Support the MEASA Secretariat in coordinating the operational planning and delivery of the convening in Nepal.
- Coordinate venue requirements, room set-ups, meeting spaces, accessibility requirements and on-site arrangements.
- Coordinate the preparation, movement and availability of event materials, signage, branding and participant materials.
- Coordinate local vendors and service providers, including catering, AV, printing, branding, transport and other event-related suppliers.
- Maintain operational checklists, timelines, run sheets and action trackers.
- Volunteers & Staffing
- Support the recruitment, screening, briefing and training of volunteers.
- Develop volunteer deployment plans and coordinate volunteer responsibilities during the event.
- Manage on-site volunteer coordination and troubleshooting.
- Support staffing requirements for registration, helpdesk, sessions and other operational areas.
- Registration & Participant Management
- Support the implementation and management of participant registration systems.
- Maintain and regularly update the master participant database, ensuring information is accurate, appropriately managed and accessible only to authorised team members.
- Coordinate participant communications relating to registration and event logistics.
- Support helpdesk operations and participant queries before and during the convening.
- Coordinate attendance tracking and other participant-related operational requirements.
- Travel & Local Coordination
- Support the MEASA Secretariat with coordination of participant travel arrangements, including flight-booking processes where required.
- Coordinate local ground transportation and related logistics.
- Support coordination of airport transfers and other participant movement requirements.
- On-Site Event Management
- Serve as the primary local operations coordination point for the convening, working under the direction of the MEASA Secretariat.
- Coordinate daily venue operations, vendors, volunteers, registration and participant services.
- Monitor the event run sheet and ensure that operational activities remain on schedule.
- Troubleshoot operational issues and escalate significant risks or decisions to the MEASA Secretariat.
- Coordinate contingency arrangements where required.
- Document key operational activities, issues and resolutions for post-event reporting.
- Post-Event
- Support vendor close-out and collection of relevant documentation.
- Support the MEASA Secretariat with post-event operational reconciliation and documentation.
- Consolidate operational learnings, outstanding actions and recommendations for future convenings.
Deadline:
September 24, 2026
Job Type:
Full-time
Project Coordinator - PROJECT PROGRAMME & STAKEHOLDER COORDINATION
Key Responsibilities:
- Programme Coordination
- Support the MEASA Secretariat and Programme Committee in planning and coordinating programme-related activities for the convening.
- Attend internal planning meetings, programme check-ins and external stakeholder engagements as required.
- Support in maintaining programme timelines, action trackers and follow-up on agreed deliverables.
- Support coordination with speakers, facilitators, artists, partners and other programme contributors.
- Assist with the collection and consolidation of speaker profiles, session information, biographies, presentations and other programme materials.
- Flag programme-related risks, delays or gaps to the MEASA Secretariat and relevant committee members.
- Stakeholder Communication & Coordination
- Serve as a local Nepal-based coordination point for programme-related communication, working with MEASA Secretariat.
- Support ongoing communication with local partners, networks, speakers, facilitators and other stakeholders.
- Coordinate local follow-ups and logistical requirements arising from programme discussions.
- Ensure that agreed information and decisions are communicated to relevant local stakeholders promptly.
- Documentation & Communications
- Support the preparation, compilation and finalisation of the convening report and other post-event documentation.
- Coordinate inputs for policy briefs, media/press materials, programme summaries and related communications outputs.
- Maintain organised records of programme decisions, correspondence, materials and deliverables.
- Support documentation of key programme activities and outcomes during the convening.
- During the Convening
- Provide on-site programme coordination support to the MEASA Secretariat and Programme Committee.
- Support speakers, facilitators and session leads with programme-related needs.
- Help coordinate session timings, speaker movements and programme changes.
- Support rapid communication and troubleshooting of programme-related issues.
Deadline:
September 24, 2026
Job Type:
Full-time
Admin and Finance Officer
Key Responsibilities:
- Provide comprehensive administrative, financial, and accounting support to the organization.
- Maintain project accounting and financial reporting in accordance with organizational and partner/donor guidelines.
- Ensure full compliance with internal policies and donor regulations across all financial transactions and supporting documentation.
- Prepare and maintain systematic administrative and financial records on time.
- Prepare and submit monthly financial reports, expense statements, budget vs. actual analyses, and variance updates to the Admin and Finance Coordinator and Executive Director.
- Assist in preparing project budgets and develop cash flow forecasts in coordination with project leads.
- Efficiently manage project cash flow to maintain adequate liquidity for daily operations and vendor payments.
- Manage procurement, logistics, and administrative support for project activities in alignment with organizational standards and timelines.
- Maintain project records, including contracts, agreements, and official correspondence, ensuring compliance and easy retrieval.
- Establish and maintain robust internal controls to safeguard project funds.
- Guide project staff on donor compliance, financial guidelines, and documentation requirements.
- Handle donor communications related to administration and financial transactions in coordination with the Admin and Finance Coordinator and Executive Director.
- Coordinate with external stakeholders to streamline financial processes and resolve queries promptly.
- Prepare necessary documentation and ensure complete audit readiness.
- Perform any other relevant tasks assigned by the supervisor.
Deadline:
September 22, 2026
Job Type:
Full-time